Sample Request Letter
Records Access Officer
Name of Agency
Address of Agency
City, NY, Zip code

Re: Freedom of Information Law Request

Dear Records Access Officer:

Under the provisions of the New York Freedom of Information Law, Article 6 of the Public Officers Law, I hereby request records or portions thereof pertaining to [attempt to identify the records in which you are interested as clearly as possible]

If there are any fees for copying the records requested, please inform me before filling the request.

[or, if you prefer]

If there are any fees for copying the records requested, please supply the records without informing me, if the fees are not in excess of [enter a dollar amount].

As you know, the Freedom of Information Law requires that an agency respond to a request within five business days of receipt of a request; therefore, I would appreciate a response as soon as possible and look forward to hearing from you shortly.

If for any reason any portion of my request is denied, please inform me of the reasons for the denial, in writing, and provide the name and address of the person or body to whom an appeal should be directed.

Sincerely,

Your signature
Your name
Your address

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Sample Appeal Letter
Name of Agency Official
Appeals Officer
Name of Agency
Address of Agency
City, NY, Zip code

Re: Freedom of Information Law Appeal

Dear [name of appeals officer]:

I hereby appeal the denial of access regarding my request, which was made on [date] and sent to [records access officer, name and address of agency].

The records that were denied include: [enumerate the records that were denied]

As required by the Freedom of Information Law, the head or governing body of an agency, or whomever is designated to determine appeals, is required to respond in 10 business days of the receipt of an appeal. If the records are denied on appeal, please explain the reasons for denial fully, in writing, as required by law.

In addition, please be advised that the Freedom of Information Law directs that all appeals and the determinations that follow be sent to the Committee On Open Government, Department Of State, 162 Washington Avenue, Albany, New York, 12231.

Sincerely,

Your signature
Your name
Your address

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